Chief Operating Officer / Finance Director

The African Private Equity and Venture Capital Association
Mayfair, London

16 July 2019

About this role

AVCA is an experienced Chief Operating Officer, who is a mission-focused, strategic and process-minded leader with experience of driving and scaling an organisation and leading a team of high performing and committed individuals.

The Chief Operating Officer (“COO”) shall have the primary responsibility of leading and overseeing the day-to-day operations of the association in accordance with the strategic plan and budgets.

The successful candidate will lead the team to deliver measurable, cost-effective results along the four main pillars of the association – Research, Training, Networking Events and Advocacy.

If interested, please contact avca@avca-africa.org by 5 pm BST on Wednesday, 31st July 2019 with your CV and cover letter, stating your notice period and highlight your suitability for the role. 

Key Responsibilities 

Reporting to the Board and Chief Executive Officer (“CEO”) of AVCA, the COO shall lead all internal operations and have the following key deliverables and responsibilities.

Operations Management and Efficiency

  • Oversee daily operations of the association across all pillars and drive team members to deliver to a high standard and achieve set objectives
  • Develop ways to reduce costs and increase operational efficiency and robustness of the association
  •  Measure the effectiveness and efficiency of internal operational processes and develop ways to improve these processes, ensuring timely communication and resolution of issues
  • Oversee management of all vendors for the association
  • Oversee the development and implementation of relevant operational policies: health & safety, employee code of conduct, absence monitoring, confidentiality policy etc.
  • Oversee the development and implementation of operational infrastructure and software to improve the association’s performance
  • Maintain a departmental structure, operating standards and practices that are responsive and adaptable to evolving business needs
  • Any other deliverables and responsibilities as may be required by the association from time to time

Financial Control and Management

  • Develop and continually monitor annual budget and financial forecasts, and provide in-house financial management against deliverables
  • Develop a monthly and quarterly budget and monitor performance against full-year budget and prior year activities
  • Evaluate the association’s performance against prior year and peers and implement strategies to improve performance and achieve objectives
  • Work with book-keepers to produce monthly management accounts, and auditors to deliver yearly audited accounts for approval by the Finance and Audit committee of the Board
  •  Oversee all purchasing and payroll activity for AVCA employees.
  • Monitor banking activities of the association ensuring adequate cashflow to meet the association’s needs
  • Assess and appraise all prospective contracts, evaluating the financial implications against budget, and advise the CEO accordingly

Human Resource Management

  • Support the CEO in driving team members to deliver to a high standard and achieve set objectives
  • Manage employee performance by establishing clear goals and expectations, tracking progress against the goals, ensuring timely feedback, and addressing performance issues promptly
  • Assist the CEO in establishing an appropriate organizational structure in line with the association’s objectives
  • Assist the CEO in recruiting and retaining skilled talent to meet the current and future business needs
  • Support the CEO in establishing policies that promote the association’s culture and vision
  • Support the CEO in establishing a professional development and advancement plan for employees
  • Oversee business insurance plans, health care and other employee benefits analysis

Vendor & Supplier Management

  • Manage all vendor and partner relationships by managing pricing for services, negotiating credit terms for optimal business cash flow cycle – set clear expectations, performance evaluation of
    vendors, communicate feedback timely
  • Manage new vendor selection process including evaluating and appraising proposals
  • Run monthly payments to vendors and track payments and invoices against budget

Board Reporting, Governance & Advisory Committees

  • Support committees of the Board and committees of the association
  • Report to the Finance and Audit Committee on at bi-annual meeting
  • Alongside CEO, prepare and present to the Board at bi-annual meetings
  • Support the CEO to ensure the association operates with good corporate governance

Member Services

  •  Set annual membership targets for the association in line with annual budget
  • Oversee the member services team to ensure annual membership targets are achieved and that membership composition is diversified and in line with the goals of the association
  • Support CEO and member services manager in attracting new and retaining existing members
  • Set and monitor targets and key performance indicators for the member services team
  • Work with member services to periodically review and improve member benefits in line with the needs of the membership and peer association

Networking Events

  • Manage the organisation of the association’s Annual Conference and other networking events, including the preparation of a financial budget and the sourcing & management of the association’s vendors
  • Develop a financing strategy for the association’s networking events – set sponsorship budget and delegate pricing in line with the overall annual budget
  • Support all fundraising efforts for the conference and other networking events
  • Review supplier contract for all AVCA networking events and provide recommendation to the CEO thereafter

Research

  • Support all research projects undertaken by the association
  • Oversee the delivery of existing and new research pieces for the association
  • Working with the Director, Head of Research, to develop revenue drivers for the AVCA research department
  • Working with the Director, Head of Research, to develop and monitor two-year research strategic plan
  • Support the Director, Head of Research and CEO in continually evaluating AVCA’s research offerings versus industry needs, trends and peers

Training & Advocacy

  • Support all training and advocacy efforts
  • Oversee the training coordinator to deliver the association’s domestic and international training efforts
  • Develop pricing model for the association’s training efforts to ensure profitability as well as high delegate attendance

Communications

  • Support all public relations and marketing projects undertaken by the association
  • Support profile-raising opportunities of the association

Skills Required 

  • Tertiary qualifications in a business-related discipline and at least 10 years’ experience in finance and/or business operations role
  • Advanced knowledge of MS Word, Excel, PowerPoint and Outlook Impeccable organizational skills, with the ability to prioritise and multi-task effectively
  • Excellent project management skills
  • Confident, articulate and effective communicator (verbal and written)
  • Strong business analytical skills with the ability to develop high quality and focused presentations
  • High level of accuracy and attention to detail
  • Excellent team leading skills
  • Ability to work in a challenging and dynamic environment
  • A good knowledge of the private equity asset class in general, and the investment landscape in Africa would be an advantage
  • Chartered Accountancy qualification preferred but not essential

Please click here for more information

If interested, please contact avca@avca-africa.org by 5 pm BST on Wednesday, 31st July 2019 with your CV and cover letter, stating your notice period and highlight your suitability for the role. 

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