Events Manager

AVCA
London, UK

04 January 2022

  • Location: Central London
  • Working hours: Fixed Term or Part-Time
  • Right to work in the UK: Required

About the role

The Events Manager is responsible for designing, organising, and delivering AVCA’s events and training activities including conferences, webinars, training courses, masterclasses and distance learning programmes.

Download the full job description »

Key responsibilities

Reporting to the Chief Operating Officer (“COO”) of AVCA, the Events Manager shall have the following key deliverables and responsibilities:

  • Lead the design, planning and delivery of a range of events and training, including the annual conference, venture capital summit, roundtables, seminars, training, networking receptions and networking events to be held primarily across Africa, in the US, Europe and the Middle East for 20 to 800 delegates.
  • Work with key stakeholders in budget preparing for all events, agenda development, speaker and sponsorship management, and all event logistics through to post-event evaluation, achieving attendee targets and bringing each event in on budget.
  • Managing suppliers and contractors for all AVCA events, including but not limited to, procurement, contract negotiation and project management.
  • Acting as the first point of contact for all events and training related enquiries for the association, including managing the events and training email accounts and ensuring timely responses to queries.
  • Ensure all event materials are produced to a high standard, on time and to budget, and all post-event materials – including video recordings - are made available to attendees in a timely and accessible manner.
  • Actively managing the internal delegate management system for all AVCA events including troubleshooting and reporting.
  • Develop the key processes and practices to ensure the smooth planning and delivery of the program of events and training activities.
  • Organising collateral and other branded materials for meetings and events.

This is not an exhaustive list of tasks; the post-holder will be asked to undertake any other ad hoc tasks commensurate with the scope and purpose of this post.

Skills and experience required

  • Minimum of first degree in a relevant discipline and at least 3 years work experience in a similar role.
  • Full end-to-end event management (including venue finding and liaison, budgeting, logistics, supplier management, delegate registration, event marketing, sponsor management, on-site event management, and post-event analysis).
  • Impeccable time management, negotiation, and project management skills, with experience in managing a diverse workload, with multiple deadlines, stakeholders and deliverables.
  • Strong communication skills with a high level of attention to detail and accuracy of work.
  • Advanced knowledge of MS Word, Excel, PowerPoint and Outlook.
  • Experience using email marketing tools and web content management systems, such as Mailchimp, Campaign Monitor, and WordPress.
  • Experience of working with members, committees, sponsors, speakers and senior executive level stakeholders and partners.
  • A proactive, entrepreneurial attitude, and a desire to learn.
  • Ability to work in a challenging and dynamic environment.
  • Flexibility to travel.

Success factors

  • An intuitive approach to logistics and administration, with consistent and outstanding levels of output in events planning and facilitation.
  • Energetic and creative, with the initiative to suggest and implement new ideas for AVCA HQ.
  • Self-motivated with the ability to manage projects, competing priorities, and stakeholders with little supervision.
  • A team-based approach to your work, with an ability to manage multiple projects at once, and deliver outcomes in a timely manner.
  • General private equity or financial markets expertise and a keen interest in emerging markets, particularly Africa, is preferred.

How to apply

To apply for the role, please email your CV and a cover letter stating your notice period and highlighting your suitability for the role in alignment with the job description to: avca@avca-africa.org by close of business on Friday 24th January 2022.

Email Subject Format

Application: Events Manager Position

  • Please note emails that fail to follow the above format will be ignored.
  • Only shortlisted candidates will be contacted for an interview.

 

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